Once the recipient receives your forwarded contact group list, they need to copy the rows containing the names and address and paste them into the Members field of a new Contact Group. (In Outlook 2007, Save as is on the Office icon's menu.) Save List to a Contact Group If you are using this method to create a text file of the group members, you can also use the File, Save as menu and save the DL as a text file. This opens a new message form with the members of the Contact Group (DL) contained in a text file attached to the message. Outlook 2007 and older: Click on the Send button to expand the menu. Outlook 2010 and up: Click Forward Group.Open the Contact Group (Distribution List in older versions).Use this method to share the addresses in a distribution list with anyone, even if they do not use Outlook, or to extract the addresses from a Contact Group (distribution list). Saving it to the desktop and zipping it before attaching it will also work. They can create a contact group from the list. If the recipient doesn't receive it as a Contact group, you'll need to use Forward in Internet format. If you aren't using Exchange server, the Contact Group needs to be sent in an RTF formatted message, to prevent the Contact group from being converted to an HTML message. (Because the Contact group is an attachment, you can use either Move to folder or Copy to folder, either will make a copy in the select folder.) If you are also a delegate for this shared mailbox, then this method could lead to issues with processing meeting requests and cancellations and is therefor unsupported.When you receive the forwarded contact group, drag it from the message to the contact folder icon in the folder pane and drop or open it, then use File, Move to Folder, Other folder command to copy it to your contacts folder.
HOW TO SHARE A GROUP CONTACT LIST OUTLOOK 2016 FULL
If you have Full Access permissions for the mailbox and have not also been assigned as a delegate, then you can also add the mailbox as an additional Exchange account. Outlook 2010, Outlook 2013 and multi-Exchange account support
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To synchronize, click the newly added Synchronize button on the Ribbon (Outlook 2010 and Outlook 2013) or Toolbar (Outlook 2007 and previous.ĬopyFolder is similar to set up but also allows you to filter the synchronization process based on categories you select and automate the sync process.
Sync add-ins for shared foldersĪnother way to go would be to sync the shared folder with an additional Contacts folder in your own mailbox via an add-in such as CodeTwo FoldersSync (free) or a more advanced alternative such as CopyFolder.Īs the Contact folder will then exist in you own mailbox, you can set it to show as an Address List in your Address Book.ĬodeTwo FoldersSync is easy to set up create a new Contacts folder in your own mailbox and open the add-in’s settings dialog to set up a folder pair. To address a message from within a Contacts folder, select the contact(s) you want to send a message to, right click on your selection and choose Create-> E-mailĪ shared Contacts folder doesn't hold the Outlook Address Book tab. To be able to add a Contacts folder from Public Folders to your Outlook Address Book, you’ll need to add it to your Public Folder Favorites. (See figure below.) Search for the user (s)/user group (s) you want to share the contact list to. You can search for the address directly in the shared Contacts folder or consider putting these contacts in a Public Folder or SharePoint List you both can access. Right-click on the contact list you created in the Creating the Contact List section of this guide. Sadly, adding a Contacts folder from another mailbox to your Outlook Address Book is not supported. How can I add a shared Contacts folder as an Address List to my own Address Book? When I access a shared Contacts folder from another user, I don't see the "Outlook Address Book" tab in the Properties dialog of that folder.
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